Human Resources

Helping employees maximize their potential

Talent Acquisition banner

 

Reemployment of UC Retired Employees into Staff Positions

Related Reference Forms

Procedure
Step One

For actions within policy, the following documents must be completed and submitted to Human Resources at least 30 days in advance of the appointment begin date:

  1. The completed and signed Retired Employees Approvals Form - UBEN 138. Required signatures include the Department Head and Dean/VC/CFAO.
  2. When completing the University Need section, include:
    • the purpose/function of the position which fulfills the university need;
    • the education, experience and skill the retiree possess; and
    • any barriers to filling the position via recruitment.
  3. A copy of the completed UCRP Reemployed Retiree Notification Form - UBEN 1039 must accompany the approvals form for all rehired retirees who are receiving monthly UCRP payments (not required for those who elected to receive a lump sum).
  4. A job description for the position being filled by a retiree.
Step Two
 Human Resources will review and forward a recommendation to the Vice Chancellor - Planning, Budget and Administration for final determination.
Step Three
 Human Resources will send the final determination to the designated individual within the organizational unit.
Step Four
 Rehired Retirees shall not begin a rehired retiree appointment or extension without the final approval from Human Resources, the Vice Chancellor - Business and Administrative Services, and if necessary, the Chancellor.  Note: Actions that are considered variations from policy (exceptions) are not anticipated, and will require additional justification and approval by the Chancellor.

Additional Information
  • Effective December 1, 2016, rehired retiree appointments will generally be established with a non-exempt appointment status.
  • Reemployment beyond 24 cumulative months (except for those rehired into career appointments) will be considered an exception to policy.
  • If a retiree is to be hired into a career appointment, a recruitment is required and the retiree must suspend their monthly retirement installments (lump sum cash-out retirees cannot be rehired into a career appointment).
  • UC retirees can be hired as Independent Contractors or Consultants (IC/C) provided this method is not used to circumvent policy. Examples of circumventing the policy include hiring an IC/C UC retiree:
    • to do work that is the same/similar to work that is typically done by employees, or
    • to do work that is the same or similar to work the UC retiree did at the university prior to retiring.